January 2024

ST HILARY PARISH COUNCIL  Meeting Friday  5th January 2024.

ATTENDANCE

Cllrs  D Reed,(Chairman),  T Thomas, L Vardy, M West.

APOLOGIES

Cllrs  P Behrens,  G Ford,  P Rule, M Ryan, W Searle J Howells.

MEMBERS OF THE PUBLIC

C/Cllr John Martin

PUBLIC  QUESTION TIME

Nothing Raised

C/CLLR MARTINS REPORT

Cllr Martin said that the flooding along New road has been addressed and seems to be working well,

Stated that the Gilmour appeal went well and thanked Cllr Howells for her important input. There followed a discussion about a possible amended application.

Has visited a site at Prussia cove road and met with Mr Martin Searle concerning a blocked drain.

Have spoken to Highways about the junction at Trewhella lane and the need for better vision coming out on the highway, After a discussion Cllr Martin said he will keep the Council updated ,

DECLARATIONS OF INTERESTS

Nothing Raised

MINUTES OF THE LAST MEETING

It was proposed by Clllr Vardy  and seconded by Cllr Thomas that the Chairman sign the minutes circulated prior to this meeting as being a correct record of that meeting,   All Councillors Agreed.

CHAIRMAN REPORT.

The Chairman stated that he has spoken with Cllr West about the website and there will be a report next meeting, There then followed a discussion  covering several issues re the website.

FINANCE & ACCOUNTS FOR PAYMENT

The Clerk asked for the following cheques for payment

1      Tidy Grounds (H/Trimming)                 1640.00

It was proposed by  Cllr West and seconded by Cllr Thomas that the Council accept payment of all cheques,    All Councillors Agreed

PLANNING

PA23/09743,     After a discussion it was proposed by  Cllr Thomas and seconded by Cllr Vardy  that the Council recommend approval of this application with certain conditions attached( on file)                     A vote was taken and All Councillors Agreed.

ALICE DALE UPDATE

Nothing Raised

NEIGHBOURHOOD PLAN UPDATE

The Clerk read out a report from Cllr Ryan on the timescale of the plan.

MEMORIAL GARDEN/ SCHOOLROOM

Report next meeting

CONSTITUTIONS For ALICE DALE /MEMORIAL GARDEN

Report back next meeting

REPORTS FOR CONSIDERATION

Cllr West                         Nothing to report

Cllr  Vardy                       Nothing to report

Cllr Thomas                    Nothing to report

Cllr Reed                          Nothing to report

The Chairman then closed the meeting at   20.20pm

December 2023

ST HILARY PARISH COUNCIL  Meeting Friday 1st December  2023

ATTENDANCE

Cllrs  D Reed  (Chairman) P Behrens, J Howells, P Rule, M Ryan, W Searle, L Vardy

APOLOGIES.

Cllrs  G Ford,  T Thomas, M West

C/CLLR MARTINS REPORT

Cllr Martin said that he would be speaking at the appeal meeting re the application  PA23/06446, Mr & Mrs Gilmour and will be recommending refusal of this application, Cllr Howells stated that she will also be attending, A discussion then ensued covering the reasons why we should recommend refusal..

PUBLIC QUESTION TIME

Nothing Raised

DECLARATIONS OF INTERESTS

Nothing Raised

MINUTES OF THE LAST MEETING

Cllr Ryan  stated that the minutes are not accurate mainly they should have said that the neighbourhood plan update should have read  that the plan has been submitted  not that they are ready to be submitted, The Clerk duly made the amendments as requested by Cllr Ryan.

It was proposed by Cllr Vardy and seconded by Cllr Searle that the Chairman sign the minutes circulated prior to this meeting as being a correct record of that meeting,,  All Councillors Agreed

CHAIRMANS  REPORT

Cllr Reed   said that the Remembrance service at the Church was well received and respectful.  Website?   Cllr Reed said that he was still waiting to contact  Cllr West re the website hand over.

Cllr Reed stated that he thought that the Council should have a person who they could call on for any odd jobs that needed doing around the Parish  there followed a discussion and it was then decided to put this item on the next agenda      The defibrillator has been installed and will now go on the NHS register.

FINANCE & ACCOUNTS FOR PAYMENT

The Clerk asked for the following cheques for payment

1       R C Bennetts                               £1100.00

It was proposed by Cllr Behrens and seconded by Cllr W Searle that the Council accept payment of all cheques,,  All Agreed.

PLANNING

PA23/07029,   After a discussion it was proposed by Cllr Behrens and seconded by Cllr W Searle that the Parish Council recommend refusal of this application on the following grounds.

It is not in keeping with the neighbourhood plan regarding the Dark skies policy thus causing light pollution. The use of Velux windows is to be discouraged  would prefer ordinary windows as it is within a WHS site.  A vote was taken and all Councillors agreed, Motion Carried.

NEIGHBOURHOOD PLAN UPDATE

Cllr Ryan   reported that as Cornwall Council have created a separate website for NDPs with a document size limit of 25MB instead of the previous 10MB the steering group agreed to re-submit our regulation 15NDP as one document instead of the previous three where it is now undergoing legal checks, So far there has been just one query  regarding a date on the Consultation Statement needing correction which has been resolved.  The one-file Regulation 15NDP has been placed on the Parish  Website.  Legal checks usually take around six weeks so the next six week public consultation of the NDP should start  around mid-January.  The plan and supporting  documents will then go to an external examiner for detailed scrutiny  of both content and process. Providing  this stage is successfully negotiated either by full approval or approval subject to amendment the plan will proceed to referendum. The timescale for this is looking like  October or November 2024 although in some cases  the process can take longer. If there are elections around that period Cornwall Council may try to run the referendum alongside them.  The Government has recently stipulated that in the period between external examination and referendum NDPs should carry increased weight in planning decisions.  This reflects the fact that very few NDPs fail at referendum.

MEMORIAL GARDEN

This will be on the next Months Agenda.

ALICE DALE UPDATE

It was decided to set up a sub committee to run the Charity the sub-committee will report back to the full Council for ratification of any decisions made.

The sub –committee will consist of four Cllrs plus the Clerk.  It also decided that Cllr Howells will look into drafting a new constitution for the Charity

REPORTS FOR CONSIDERATION

CLLR RULE                            Nothing to Report

CLLR HOWELLS     Asked for an update concerning the erosion of the white lines at Millpool,  The Clerk reported that this has been reported to Highways report back next meeting

CLLR W SEARLE                   Nothing to report

CLLR RYAN                           Nothing to report

CLLR VARDY        Reported that the roadside hedge at the Alms house was in need of cutting back, The Chairman and Clerk will talk to the occupants.

CLLR BEHRENS    Reported that the Council has recently trimmed back the hedges along Long Lane to a good standard.

CLLR REED                               Nothing to report

The Chairman then closed the meeting at  21.10pm

November 2023

ST HILARY PARISH COUNCIL Meeting  Friday 3rd November  2023

ATTENDANCE

Cllrs  D Reed, (Chairman),  G Ford (V/Chairman), J Howells, P Rule, M Ryan, W Searle, T Thomas, L Vardy.

APOLOGIES FOR ABSENCE

Cllrs   p Behrens, M West.

PUBLIC QUESTION TIME

Nothing Raised

C/CLLR MARTINS REPORT

C/Cllr Martin was thanked for his work in getting New road flooding sorted, Also the pathway from Treblym to the School being cleared.

Cllr Martin stated that the planning appeal by Mr Gilmour was basically the same as before and therefore he would recommend refusal again, There then followed a discussion concerning the application.

MINUTES OF THE LAST MEETING.

It was proposed by Cllr Thomas  and seconded by Cllr Searle, That the Chairman sign the minutes circulated prior to this meeting as being a correct record of that meeting, All Councillors agreed.

CHAIRMANS REPORT

Cllr Reed  thanked  Cllr Howells and Cllr Ford for standing in for him during his absence.

We need a gardener to sort out the trees and bushes in the Memorial garden and Badcocks green and also to plant the fruit trees when required.

Parish website,  Cllr Reed stated that he has contacted Cllr West regarding the running of the website and this will be on the next agenda.

DECLARATIONS OF INTERESTS

Nothing Raised

FINANCE & ACCOUNTS FOR PAYMENT.

The Clerk asked for the following cheques for payment

1       RBL                                                        250.00

It was proposed by  Cllr Rule  and seconded by Cllr Vardy that the Council accept payment of all cheques,   All Councillors Agreed.

NEIGHBOURHOOD PLAN UPDATE.

Cllr Ryan said that the plan is ready  to be submitted to Cornwall Council who will scrutinise the plan and give feedback when completed this should take approximately 6 weeks before we know the outcome.and if successful move onto the next stage  It was decided to give Mr Williamson a gift to say thank you for all his work on the plan, All Agreed.

ALICE DALE UPDATE

The Clerk reported that the accounts are with the accountants and will give a report next meeting.

TELEPHONE BOX , ROSUDGEOn

After a long and detailed  discussion  where various ideas were put forward it was decided unanimously that the Parish Council should leave this matter in the hands of the trustees of the common.

CHURCH GLEBE LAND

The Clerk outlined why the Glebe land was important to the area and will be used for ancillary car parking when needed and also could be used as a park where  people could go and sit in peace and quiet.

It was proposed by Cllr Howells and seconded by Cllr Thomas that the Parish Council donate a sum of £500 towards the lease of the land from our CIL money, All Councillors Agreed.

CHRISTMAS LIGHTS

After a discussion it was decided that the Parish Council will put £250 pounds towards the lights and C/Cllr Martin also promised a sum of £350 pounds, forms for the application will be sent to the Clerk.

REPORTS FOR CONSIDERATION

Cllr FORD                        Nothing to report

Cllr RULE                         Nothing to report

Cllr SEARLE                     Nothing to report

Cllr VARDY          Asked if the defibrillator was now working, The Chairman  replied that it still needed to be connected to a power source.

Cllr THOMAS         Reported that there is knotweed growing on the site by the river.

Cllr REED                           Nothing to report

Cllr RYAN        Stated that it was good to see that the flooding along New road has been dealt with ,

Cllr HOWELLS       Reported that some of the road markings at Millpool are getting badly worn and difficult to read,we need to contact County,    The Old Schoolroom needs to be put on the next agenda.

The Chairman  then closed the meeting at20.45